What is document formatting

Customize or create new styles

You can use styles to apply a variety of formatting options consistently throughout your document. If you want formatting options that aren't available in the built-in styles and themes available in Word, you can modify an existing style and customize it to suit your needs. You can change the formatting (such as font size, color, and indentation) in styles that apply to titles, headings, paragraphs, lists, and more. You can also select formatted text in your document to create a new style in the styles gallery.

The styles discussed in this article are located in the Styles gallery, a visual menu on the tab begin. To apply a style, just highlight the text you want to format, then click the style you want in the Styles gallery. For more information, see Apply a Style to Text in Word.

Modify an existing style

You can change an existing style in the Style Catalog in two ways:

Change a style by adapting it to the formatting in a document

If a style has already been applied to text in your document, you can change the formatting of that text and apply that changed formatting to the style in the Styles Gallery.

  1. Select the text in your document that the style was applied to, for example "Heading 1".

    When you highlight text that has a style applied to it, that style is highlighted in the Styles Gallery.

  2. Format the selected text with the new attributes you want.

    For example, you can change the font size of the "Heading 1" style from 16 points to 14 points.

  3. Click the tab begin in the group Styles right-click the style that you want to change, and then click Update [Style Name] to match your selection.

    Note: All text parts to which the style that you have changed is assigned are automatically changed according to the newly defined style.

Manually Change a Style in the Change Style Dialog Box

You can change a style directly in the Style Gallery without using the text in your document.

  1. Click the tab begin Right-click any style in the Styles Catalog, and then click To change.

  2. Take in the section formatting Make the desired formatting changes, e.g. B. Font style, font size or color, alignment, line spacing or indentation.

  3. Choose whether you want the style change to be available for the current document only or for all future documents.

Create a new style based on document formatting

You can select formatted text in your document to create a new style and add it to the styles gallery.

  1. Right-click the text on which to base a new style.

  2. In the mini toolbar that appears, click Styles, and then click Create a template.

  3. In the dialog box, enter Create a new style sheet Enter a name for the style and click OK.

    The new style is now displayed in the style catalog.

    Note: If you want your new style to appear in all new Word documents, right-click in the Styles gallery To change, and then select at the bottom of the dialog box New documents based on this template out.

Support for Office 2010 ended on October 13, 2020

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  1. Right-click the text on which to base a new style, point to Styles, and then click Save the selection as a new quick format template.

  2. In the dialog box, enter Create a new style sheet Enter a name for the style and click OK.

    The new style is now displayed in the style catalog.

    Note: If you want your new style to appear in all new Word documents, right-click in the Styles gallery To change, and then select at the bottom of the dialog box New documents based on this template out.

See also

Apply a style to text in Word